In an age of increased identity theft and expanding privacy regulations, more organizations understand the importance of shredding sensitive and confidential records than ever before. But not every organization uses best practices when destroying documents. Commonly-held misbeliefs often thwart secure shredding efforts. In this blog, we dispel five common document shredding myths.
Myth 1: Keeping Documents Keeps You Out of Trouble
While it’s necessary to keep certain documents for several years, such as tax files, keeping paper records past their retention lifespan increases your exposure to identity theft and business fraud. When documents reach a final disposition date, have them shredded.
Myth 2: In-House Shredding Is Secure
The widely-held misconception that in-house shredding offers unparalleled privacy protection is false. In fact, the opposite is true. In-house shredding increases an organization’s privacy breach exposure. Internal shredding policies are difficult to monitor and enforce, making it easy for a disgruntled or dishonest employee to steal confidential documents.
Outsourced shredding is much more secure. Your shredding company provides secure, locked collection containers. Whole files with staples and paperclips can be deposited into the collection containers in, and your documents are kept under lock and key until they are destroyed within a secure chain of custody using the most advanced shredding technology available.
Myth 3: Recycling Is Better Than Shredding
The health of our planet is reaching a critical juncture, and paper recycling is an absolute must. But confidential documents should never be recycled without first being shredded. Fortunately, with a professional shredding service, you never have to choose between secure document destruction and paper recycling. Partnering with an environmentally-responsible shredding vendor offers both.
Myth 4: Professional Shredding Is Too Expensive
A professional shredding service is very cost effective, especially compared to in-house shredding. Investing in professional shredding eliminates buying office shredders and paying employees to shred documents. For a low fee, you gain a secure and dependable document destruction solution.
Myth 5: All Shredding Companies Are the Same
It’s true, any company can shred documents. But few shredding providers offer unrivaled accountability and security like a member company. They must maintain a minimum amount of general liability insurance (umbrella or aggregate) of $2,000,000. They are also audited regularly to verify their ongoing compliance with National Association of Information Destruction (NAID) standards. Choosing a NAID AAA Certified shredding and destruction company takes privacy protection to the next level.
Land Shark Shredding offers shredding and destruction services in Bowling Green and throughout southwest Kentucky. For more information, please contact us by phone or complete the form on this page.