Laws That Govern Paper Shredding
Done the right way, paper shredding improves office productivity, reduces workplace hazards, and saves you money. Plus, it keeps your business on the right side of the law. In this blog, we discuss several federal regulations that govern paper shredding.
The Fair and Accurate Credit Transactions Act (FACTA)
FACTA requires financial institutions and creditors to have a written Identity Theft Prevention Program. The law’s Disposal Rule requires businesses to take “reasonable measures to protect against unauthorized access to or use of consumer information.” A mobile shredding company can help your business comply with FACTA by offering secure collection containers and on-site document destruction at your business. Your provider issues a Certificate of Destruction, enabling your organization to prove it has taken “reasonable measures” to destroy consumer information.
Family Educational Rights and Privacy Act (FERPA)
FERPA prevents educational institutions from distributing student records to anyone other than parents or organizations with written permission. To comply with FERPA, educational institutions must destroy student records as they reach a final disposition date. Educational institutions that do not heed disposal rules may be subject to the withholding of federal funds and payments. A scheduled shredding service offers routine destruction of expired student records. Background-screened, professional destruction experts routinely visit your school for mobile on-site shredding.
Gramm-Leach-Bliley Act (GLBA)
GLBA mandates that financial institutions and other businesses that offer financial services and products to consumers must have safeguards to protect their customers’ data. Under GLBA, companies must have written information-sharing policies and information security plans, including a strategy for data that reaches the end of its lifecycle. Whether disposing of electronic media, magnetic media, or hard copy paper records, partner with an information destruction company that offers paper shredding and media destruction services ensure your compliance with GLBA.
The Health Insurance Portability and Accountability Act (HIPAA)
HIPAA affects any organization storing, handling, and/or transmitting protected health information (PHI). The Department of Health and Human Services’ Office of Civil Rights (OCR) monitors and enforces HIPAA compliance. Non-compliance penalties include monetary fines and potential jail time for corporate officers. HIPAA covered entities and their business associates must provide proof of compliance. Partnering with a shredding and destruction company that issues a Certificate of Destruction and offers a HIPAA physician compliance solution, can help your organization meet HIPAA requirements.
Land Shark Shredding offers shredding services in Kentucky, Illinois, Indiana, Tennessee, and Orlando, FL.
For more tips on paper shredding and information destruction regulations, please contact us at 270-793-0880 or complete the form on this page.