In-House vs. Outsourced Shredding
There is nothing wrong with taking a do-it-yourself approach. But sometimes, it can cost you. In this blog we compare in-house shredding to outsourced shredding.
Office shredders run on electricity which means every time documents are shredded your kilowatt per hour consumption rate rises. Over time, this can mean an increase in your electricity bill. And the expense of in-house shredding does not end there. With the DIY shredding approach, you’re paying your employees to shred documents when they could be focusing on other revenue driving goals.
When you outsource your shredding to a mobile shredding provider, your energy consumption is reduced because you’ve unplugged your office shredder. Your documents are shredded on-site by screened professionals so your employees can complete their key job functions.
Shredding stacks of documents with an office shredder can take hours. Large files must be separated into small, easy-to-shred portions. When the shredding blades jam, you must pull out pieces of paper. The shredding receptacle must be emptied after every few shreds and then you are left with a mess to clean up. Your time is too valuable to waste on in-house shredding.
By outsourcing your shredding, you have more time to focus on your business. Your shredding provider brings security bins to your business. These locked receptacles allow your employees to dispose of confidential documents without having to remove staples, paperclips, or rubber bands—items that often jam store-bought office shredders. When the containers are full, a security-screened, professional shredding technician collects the contents for on-site mobile destruction.
No one is perfect. But if one of your employees forgets to shred documents containing personally identifiable information (PII) or protected health information (PHI), you may be liable for a privacy breach. Outsourcing your shredding to an on-site mobile destruction company helps eliminate costly in-house shredding errors. Certified, insured professionals wearing photo IDs follow a strict chain of custody protocol while collecting and destroying your information. Your confidential documents are destroyed right on your premises with state-of-the art mobile shredding trucks.
Many state and federal privacy regulations, including HIPAA, FACTA and GLBA, require organizations to have written and verifiable information destruction procedures. Proving your compliance with these laws is difficult with an in-house shredding program. You can never prove what you shredded and when it occurred. Outsourced shredding improves your compliance capabilities because your shredding provider issues a Certificate of Destruction each time they destroy your documents.
In house shredding can put your employee’s health at risk. Office shredders produce dust particles that diminish air quality. Overheated shredders and faulty wiring can cause fires fed by paper particles. Outsourcing your shredding to a shredding and destruction company eliminates these risks. Your documents are shredded in your parking lot while you watch.
As you can see, outsourcing your shredding reduces your risk exposure and saves you time and money.
Land Shark Shredding offers secure document destruction services in Bowling Green, southwest Kentucky, Middle Tennessee, and the Orlando, Florida area. To get a free quote or learn more about our services, please contact us by phone at 270-793-0880 or complete the form on this page.