Answers to the Top Document Shredding Questions
Document shredding should play a key role in every company’s information security plan, but not all organizations have a clear grasp of best practices. Here are answers to the top document shredding questions.
Q: Why should I outsource my document shredding?
A: Outsourcing your shredding ensures your documents are destroyed securely and on time. A shredding services provider streamlines your company’s productivity by allowing your staff to focus on their essential job functions instead of document destruction.
Q: Am I required by law to shred my documents?
A: Under HIPAA, FACTA, SOX, and GLB, businesses must protect personally identifiable information (PII) and protected health information (PHI). If your business exposes PII or PHI through negligent document disposal practices, it can be held legally liable and may face severe fines and penalties.
Q: What’s the difference between off-site shredding and on-site mobile shredding?
A: Off-site shredding providers collect your confidential documents and load them on a truck. If you are lucky, your documents end up at a warehouse where they are shredded at the end of the day. But you can never be sure.
With on-site mobile shredding, your documents never leave your premises. A screened, professional document destruction expert visits your location in a state-of-the-art mobile shredding vehicle. They collect your documents and take them to the vehicle for on-site shredding. A live video verification system on the mobile shredding truck displays the document destruction process for you to see. On-site mobile shredding offers a more comprehensive and secure privacy protection solution for your business.
Q: When I outsource my shredding, do I have to remove staples and paperclips from my documents?
A: When you partner with a professional document shredding company using industrial shredding equipment, you do not have to remove these items from your documents. A mobile shredding truck equipped with state-of-the-art shredding technology can destroy staples, paperclips, binder clips, rubber bands, and file folders.
Q: Does a shredding services provider recycle my paper?
A: Not every shredding company recycles the paper it shreds. To help protect our planet, partner with a shredding company that recycles 100 percent of its shredded paper.
Q: What is NAID AAA Certified Shredding?
A: The National Association for Information Destruction (NAID) is the international, non-profit trade association for companies providing information destruction services. To earn NAID AAA Certification, a shredding and destruction company must meet strict security standards and carry a minimum of $2,000,000 in general liability insurance (umbrella or aggregate). They must also pass ongoing audits by third-party security professionals. Only when a shredding services company meets these standards does it receive AAA Certification. Partnering with a NAID AAA Certified provider ensures you receive a secure and ethical data destruction solution.
Land Shark Shredding offers secure document destruction services in Kentucky, Illinois, Indiana, Tennessee, and the Orlando, Florida area. To get a free quote or learn more about our NAID AAA Certified mobile on-site shredding services, please contact us by phone at 270-793-0880 or complete the form on this page.