7 Questions to Ask a Shredding and Destruction Provider
Today, identity theft and business fraud crime rates are at an all-time high. That’s why it’s important to partner with a shredding and destruction provider who takes the security of your information seriously. Before hiring a shredding and destruction provider, ask these seven important questions:
1. Are you NAID AAA Certified?
The National Association for Information Destruction (NAID) is the international, non-profit trade association for companies providing information destruction services. NAID’s mission is to educate businesses, industry and government entities about the importance of destroying discarded information, promote the value of contract destruction services, and to promote the standards and ethics of its member companies.
To earn AAA Certification, a shredding and destruction provider must be audited by an independent Certified Protection Professional® (CPP) who is accredited by the American Society for Industrial Security (ASIS) International. The following areas are assessed during a AAA Certification audit:
- Operational and facility security
- Information destruction processes
- Employee hiring practices
NAID AAA Certified member companies must maintain a minimum amount of general liability insurance (umbrella or aggregate) of $2,000,000. They are also audited regularly to verify their ongoing compliance with NAID standards. Choosing a NAID AAA Certified shredding and destruction provider ensures unparalleled privacy protection for your information.
2. How are my documents destroyed?
Before choosing a shredding and destruction provider, ask about their document destruction processes. For recurring scheduled shredding service, security containers should be strategically placed throughout your facility, allowing sensitive documents to be discarded fast and securely. For one-time purges, you should have the option of having security containers delivered in advance.
The contents of the containers should be collected by a trained professional for on-site shredding at your facility. After your shredding project is completed, you should receive a Certificate of Destruction for your compliance records.
3. Do you destroy media? If so, what kind?
Every privacy protection plan should include a final disposition solution for expired and unwanted computer media. Partner with a shredding and destruction company who offers a turnkey solution for both your paper records and electronic/magnetic media, including:
- Hard drives
- Flash drives
- Zip disks
- Magnetic backup tapes
- CDs, Blu-rays, and DVDs
- Credit cards and other magnetic-stripe cards
- VHS and cassette tapes
- Floppy disks
- Optical disk drives
4. Do you destroy other items besides documents and media?
If your company produces merchandise, prototypes, or other branded, proprietary, or legally-regulated products, make sure they’re responsibly destroyed. A shredding and destruction partner who offers product destruction ensures your intellectual property and trade secrets are securely destroyed so your company stays compliant with laws and regulations.
5. What is your employee screening process?
Only certified, insured, uniformed and badged professionals should collect and destroy your confidential information. Make sure your shredding and destruction provider conducts rigorous background checks on its employees so you know only the most qualified people have access to your company’s sensitive information.
6. Do you offer on-site or off-site shredding?
Many shredding and destruction companies transport your documents and data offsite for destruction. But on the way from your business to the shredding facility, anything can happen to your information.
On-site shredding eliminates potential theft and unauthorized access to your documents and data. Choose a shredding and destruction partner who destroys your information on-site at your facility with mobile destruction trucks equipped with video verification systems.
7. Is my paper and e-waste recycled?
Besides safeguarding your information, a shredding and destruction service should incorporate green recycling practices. Make sure your shredding and destruction provider partners with a local recycling company who recycles your paper and disposes of your e-waste in an environmentally-friendly manner.
Remember to ask these seven essential questions when choosing a shredding and destruction provider for your business.
Land Shark Shredding offers NAID AAA Certified shredding and destruction services in Bowling Green and throughout southwest Kentucky. For more information, please contact us by phone or complete the form on this page.