In today’s high-tech world, the number of data breaches keeps rising. No business is safe, so every business needs a complete information security plan. Yet, many business owners focus on digital risks while ignoring paper-based vulnerabilities. Document destruction mistakes can be just as disastrous as cyberattacks and viruses. Here are five paper shredding mistakes to avoid:
Mistake 1: Not Having a Document Shredding Policy
Do your employees know what to do with outdated documents and expired hard copy records? Is there a formal document destruction policy in your organization? Without clearly-defined document destruction standards, your company is vulnerable to identity theft, business fraud, and increased liability exposure. Implement a document shredding policy for everyone to follow.
Mistake 2: Holding On to Documents Too Long
Many organizations make the mistake of hoarding outdated documents. But keeping paper records beyond their required retention period can create legal risks for your company. When documents reach their final disposition date, destroy them.
Mistake 3: Shredding with an Office Shredder
Using an office shredder seems like a good idea at first, but if you’ve used one for a while, you know how problematic these machines can be. Paper shredders are prone to overheating, paper jams, and other maintenance issues. When your paper shredder is inoperable, you can’t destroy documents. Plus, documents shredded with an office shredder can be easily reconstructed.
A professional paper shredding service offers a much more secure and efficient way to destroy your documents. Outsourced shredding eliminates this time-intensive process. Your shredding company provides secure locked collection containers. Whole files with staples and paperclips can be deposited into the collection containers in a matter of seconds, and your documents are destroyed with the most advanced shredding technology available.
Mistake 4: Practicing Negligent Paper Recycling Habits
We all want a healthy planet, but that doesn’t mean tossing confidential documents in a recycling bin is a good idea. Thieves scour recycling bins looking for carelessly discarded documents with sensitive information. Fortunately, with a secure, environmentally-responsible shredding service, your documents are destroyed and sent to a recycling partner for secure recycling. It’s a two-for-one solution that protects your privacy and protects our planet!
Mistake 5: Not Using a NAID AAA Certified Shredding Provider
There are many companies that can shred your documents, but not all of them are NAID AAA Certified. The National Association for Information Destruction(NAID) is the international, non-profit trade association for companies providing information destruction services. NAID’s mission is to educate businesses, industry, and government entities about the importance of destroying discarded information, promote the value of contract destruction services, and to promote the standards and ethics of its member companies.
NAID AAA Certified member companies must maintain a minimum amount of general liability insurance (umbrella or aggregate) of $2,000,000. They are also audited regularly to verify their ongoing compliance with NAID standards. Choosing a NAID AAA Certified shredding and destruction provider ensures unparalleled privacy protection for your information.
If you want to protect your information, don’t make these paper shredding mistakes.
Land Shark Shredding offers NAID AAA Certified shredding and destruction services in Bowling Green and throughout southwest Kentucky. For more information, please contact us by phone or complete the form on this page.