Document shredding is commonplace in most businesses. Who destroys your documents? Do you shred everything in house or do you outsource your shredding? In this blog, we compare both options to help you make an informed decision about how to protect your confidential information.
In-house shredding programs put the responsibility of shredding on employees, who have to push aside core, revenue-generating tasks to shred documents. Destroying a file with an office shredder takes several minutes. Staples and paperclips must be removed so the shredder doesn’t jam. Large files must be separated into small, easy-to-shred portions. And the shredding receptacle must be emptied frequently.
Outsourced shredding eliminates this time-intensive process. Your shredding company provides secure locked collection containers. Whole files with staples and paperclips can be deposited into the collection containers in a matter of seconds. Your documents are securely stowed until your shredding company picks them up for destruction. If you want to maximize your company’s productivity and profits, outsourced shredding is the clear choice.
Inefficient in-house shredding processes compromise the privacy of your information. Busy employees with multiple responsibilities are less likely to shred sensitive documents in a timely manner, and every sheet of paper that goes into the trash can or recycling bin is a potential source of liability for your business.
Outsourced shredding minimizes document disposal risks and errors. Your collection containers are locked and emptied under the close supervision of a professional shredding technician. Certified, insured professionals wearing photo IDs follow strict chain of custody protocols while collecting and destroying your information. Your confidential documents are destroyed right on your premises with state-of-the art mobile shredding trucks.
In-house shredding expenses add up. Office shredders must be purchased and often need to be repaired. As with any electrical device, their use increases your energy consumption costs. But most importantly, every minute your employees spend shredding means one less minute for revenue-generating activities. Shredding cost per hour drops dramatically when you stop paying your employees to shred and let the professionals handle it instead.
Complying with state and federal privacy regulations is a must. HIPAA, FACTA, and GLBA require organizations to have written and verifiable information destruction procedures.
Outsourced shredding offers better regulatory compliance than in-house shredding. A Certificate of Destruction is issued each time your documents are shredded. It notes the time, date and method of destruction, verifying your business’ compliance with state and federal privacy laws.
Land Shark Shredding offers NAID AAA Certified shredding and destruction services in Bowling Green and throughout southwest Kentucky. For more information, please contact us by phone or complete the form on this page.